Two weeks notice letter template
Reviewed Sep 27, 2026 State rules cited to official sources How we verify
Not a substitute for the advice of an attorney. General information; laws vary by state. Terms of use
Fill it in one step at a time, then download a .docx or .pdf. Free, no sign-up.
Fill in the two weeks notice letter
Your files end with one small line under the notice: “Prepared with the free InterObservers Employer Desk · interobservers.com/two-weeks-notice-letter/”; in a .docx or .pdf that uses your state’s rules, the line also says when those rules were checked. Tick the box to leave it out. Nothing else is added to your document.
Tick the box to turn on the download buttons. The template text stays free to read. See the terms of use.
Each file carries this notice in its footer: “Template for general information only. Not a substitute for the advice of an attorney. Laws vary by state and change; check the official sources at interobservers.com/desk/methodology/.” For names with non-Latin characters, use .docx.
Your two weeks notice letter is ready
Open the file, fill anything still in [brackets], and keep a signed copy in the personnel file. The next document in this process is the resignation acceptance letter.
About this template
A short, professional resignation letter giving two weeks' notice: your last day, a thank-you and an offer to help with the handover. Fill it in, download it, and check when your final paycheck is due in your state.
A two weeks notice letter tells your employer, in writing, that you are resigning and what your last day will be. Two weeks is the usual courtesy in many U.S. workplaces; your offer letter, contract or employee handbook may ask for something different, so check it first.
Keep the letter short. It does not need to explain why you are leaving. Tell your manager in person or on a call first, then send the letter the same day so there is a written record of the date. Pick your state to see when your final paycheck is due after you resign. Nothing you type leaves your browser.
The full two weeks notice letter text
This is the whole template as it downloads, with the fields in [brackets]. State-rule notes are off by default: choose your state and tick "Keep the final-pay note in the download" under Options to add them to the preview and the download.
Letter of Resignation
Dear [Manager's name (who the letter is addressed to)],
Please accept this letter as formal notice of my resignation from my position as [Your job title] at [Company name]. My last day of work will be [Your last day of work].
Thank you for the opportunities and support I have had here. I am grateful for the time I have spent at [Company name].
In particular, I appreciate [Something specific you are grateful for].
During the next two weeks, I will do what I can to make the transition smooth.
[How you will help with the handover]
[Note for you: Choose your state above to see its rule on when the final paycheck is due after you resign, or check it with your state labor office before you send this.]
Please let me know about the next steps for my final paycheck, benefits and returning company property.
After my last day, I can be reached at [Personal email for after you leave].
Sincerely,
______________________ Date: __________
[Your name]
How to use this template
- Check your offer letter, contract or employee handbook for the notice period your employer asks for.
- Tell your manager first, in person or on a call, then send the letter the same day.
- Count two weeks from the day you give notice and put that date in the letter as your last day.
- Keep it short and positive. You do not have to give a reason, and the letter is not the place for complaints.
- Pick your state to see when your final paycheck is due, remove the note before sending, and keep a copy of what you sent.
Example wording
Examples of the level of detail that makes a document clear. Replace them with your own facts.
- Opening line: Please accept this letter as formal notice of my resignation from my position as Assistant Store Manager at Northside Hardware. My last day of work will be Friday, June 14, two weeks from today.
- Thank-you line: In particular, I appreciate the chance to run the spring inventory count and the training on the new point-of-sale system.
- Handover line: I will write up my open supplier orders and spend time with whoever takes over the weekend schedule before I leave.
- Short email version: Subject: Resignation, last day June 14. Hi Dana, please accept this email as my two weeks' notice. My last day will be Friday, June 14. Thank you for everything; I will help with the handover in any way I can.
Rules for this document in your state
When the final paycheck is due after you resignChoose your stateRules with official sources
Choose your state above to see the rule we have verified, or check it with your state labor office.
Every state's rule, side by side, is in the state rulebooks.
A tool that can help
Disclosure: InterObservers may earn a commission if you buy through links on this page, at no extra cost to you. This doesn’t change what we recommend. How we make money.
Questions people ask
What should a two weeks notice letter say?
That you are resigning, your job title, your last day, a short thank-you and an offer to help with the handover. A reason is optional.
Do you have to give two weeks notice?
Two weeks is a common courtesy rather than a rule that applies everywhere. Your offer letter, contract, union agreement or handbook may set a notice period, so check those first.
Can I send my two weeks notice by email?
Yes, many people do. Tell your manager first if you can, then send the email or letter the same day so there is a dated record.
When will I get my final paycheck after I quit?
It depends on your state, and some states set a different deadline for people who quit than for people who are let go. See the final paycheck laws by state table, or pick your state on this page. The U.S. Department of Labor says federal law does not require immediate final payment and that some states may.
What if my employer tells me to leave before the two weeks are up?
Ask for the new last day in writing, and ask when your final paycheck will be paid. Final-pay deadlines are set by the state, so check your state's rule on this page.
If you are the manager: how to accept a resignation
General information, not legal advice. Not a substitute for the advice of an attorney. This page is for general information only and isn’t legal, financial or tax advice. Laws vary by state and change; check the official source or talk to a qualified professional about your situation. Report an error