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It can be nerve-wracking when you don’t hear back after an interview. You might be worried that you didn’t get the job or did something wrong. The best thing to do is to send a follow-up email. This will show the employer that you are interested in the position and are still available.
In this blog post, we will discuss how to write a follow-up email after an interview with no response and provide some templates you can use.
So, let’s get started!
How to follow up after an interview
After interviewing for a job, the next step is to follow up with the hiring manager. You want to ensure that you stay on their mind and are still interested in the position. Here are some tips for following up after an interview:
- Send a thank-you email within 24 hours of the interview. This is a must-do! Be sure to mention something from the conversation, and express your interest in the job.
- Send a polite follow-up email if you haven’t heard back within a week. Let the hiring manager know that you’re still interested in the position and would like to know the status.
- If you don’t hear back after sending a follow-up email, it’s time to move on. Don’t be afraid to apply for other jobs in the meantime.
- Keep in touch with your network. Maintaining relationships is essential, even if you don’t get the job you interviewed for. You never know when those connections will come in handy!
- Remember that the interview process takes time, so be patient!
Related: How To Tell a Potential Employer You Have Another Job Offer
Etiquettes of Sending Follow-up Email
Before we discuss how to write the follow-up email, here’s another crucial point to consider. Timing is one of the most important things to remember regarding etiquette. When a person doesn’t respond, they are waiting for one or two things.
In the first case, if the hiring manager gave you a decision date, you shouldn’t send a follow-up email until the next business day. You may appear rude or impatient if you say anything before that.
After your interview, you should wait one and two weeks if you don’t receive a decision date. Keeping in touch in that timeframe will keep you from coming across as pushy.
Other than that, keep your tone professional and be brief. It would help if you didn’t launch into a long rant. If you haven’t heard back, it might be because your recipient is busy, so try not to take it personally.
Furthermore, you should avoid coming across as desperate or demanding in your request for an update. It is usually best to stay calm and straightforward and to keep your answers short.
Related: What To Say at An Interview
10 Ways to Write Follow Up Email After Interview No Response
Here are some tips you can use to write an interview follow up email.
1. The subject line
A subject line is the first thing a recipient sees when they open an email, so it’s essential to make sure it’s clear, straightforward, and short. When writing a subject line for a follow-up email, you want to make sure it references the meeting you had with the hiring manager.
This lets them know that your email is about that meeting. If you didn’t schedule the interview via email, you could go with something simple, like “Following Up on [Job Title] Interview.” This subject line is concise and leaves no doubt about what the email is for.
2. Send them a personal greeting
Opening with a friendly greeting is the best way to start an email, especially if you’re writing to someone you don’t know very well.
A simple “Hello [hiring manager’s name]” or “Hi [hiring manager’s name]” shows that you’re respectful and willing to put in the effort to personalize your email. Plus, it sets a more positive and informal tone for the rest of the message.
Of course, if you’re emailing someone you know well, feel free to forego the greeting and jump right into the body of the email. But if you’re unsure how familiar they are with you, it’s always best to err on formality and include a brief greeting at the beginning.
3. Keep the mail Updated
When sending a follow-up email, always include the date of your interview, the name of the person you interviewed, and thank them again for their time.
In addition, mention one or two key points from your conversation that further showcase your qualifications and how you would be an asset to the company.
Finally, express your interest in moving forward in the hiring process and include a call-to-action, such as requesting a specific meeting or larger project to work on.
4. Best wishes for their hiring.
If you receive a rejection letter from a company, you must show hiring managers that you can take rejection well. You can do this by congratulating the person who got the job.
Even if the hiring manager does not respond to your message, they will see that you are a good sport and can take the rejection in stride. This is an important quality to have, as it shows that you can handle disappointment and setbacks well in the future.
5. Find out what you can do to stay on their radar
When you reach out to a hiring manager to express congratulations on their new hire, you’re sending a message of good faith.
You’re saying that even though you didn’t get the job, you’re happy for the company and excited to see them succeed. This response shows hiring managers that you’re a good sport and have the right attitude.
It also opens up the possibility of getting a response back from the hiring manager, either correcting you (if they haven’t hired anyone yet) or explaining the real reason why they didn’t get back to you sooner. Either way, it’s a win-win situation.
One of the essential parts of any job interview is making a good impression. To do this, finding common ground with the interviewer and building a rapport are crucial. You can quickly build a strong connection by showing an interest in the interviewer as a person rather than just as an evaluator.
7. Interest reaffirmation
Reaching out and expressing your continued interest in the role is a good idea. It is essential if you haven’t interviewed in a while, as the hiring manager may not know if your perspective on the job has changed or if you’ve accepted another position.
A brief note expressing your interest can go a long way. However, it would be best if you weren’t too persistent.
By expressing your willingness to share more details with the hiring manager, you indicate that you are interested in furthering the conversation.
This positive step will show the hiring manager that you are serious about the position and eager to discuss your qualifications in more depth. In addition, it may also help to set you apart from other candidates who have not taken this extra step.
9. Thank them
The hiring process can be long and arduous, so it’s essential to express your appreciation during every communication.
A simple thank you email after your interview can go a long way! It helps to keep the tone positive and shows that you are grateful for any updates you receive.
This act of courtesy will not only make you seem more gracious, but it may also help you to stand out from other candidates.
10. Final Sign-Off
When emailing someone, it can be tempting to use a more personal closing, but it’s important to remember that professionalism should always come first.
A simple closing, like “Sincerely,” “Best Regards,” or “Thank You,” is always a safe bet. These closings are appropriate for any situation and help set the right tone. That being said, there are some situations where a more personal closing may be appropriate.
For example, if you’re emailing someone you know well, you might use a closing like “Warmest Regards” or “All the Best.”
Related: How To Know a Job is Right For You
6 Sample follow-up email after no response
Use these follow-up email templates if the interviewer has not yet responded to you. Also, you can use these sample follow-up emails as inspiration for your own.
→ Example 1
“Greetings, [Hiring Manager]
As we discussed the [position interviewed for] position on [the day of the interview], I wanted to follow up. The information I learned was so exciting, and I wanted to know if anything relating to the hiring process has changed on your end. There’s no rush on these things; I understand that they take time! Your constant communication and this excellent opportunity have been beneficial to me. Thank you!
I will be happy to provide you with additional resources if you need them.
Have a great day,
[Your contact information].”
→ Example 2
“Hello, [Hiring Manager]
My sincere appreciation goes to you for your time on [the day of the interview]. It was a pleasure talking with you about [a memorable moment], and I think the [position I was interviewed for] position is an excellent fit for me at this stage in my career, as it is a perfect opportunity to further my career.
I would be thrilled if you would consider me for a position on your team! If you have any updates you would like to share, please feel free to let me know, and please do not hesitate to contact me if you have any questions or concerns. In addition, if you need more references, I am happy to provide them.
It was a pleasure to speak with you, and I thank you again.
[Your contact information].”
→ Example 3
Dear [Hiring Manager],
It would be helpful if you could let me know whether a decision has been made regarding the [position you interviewed for]. Based on everything I learned from the interview, I am always open to hearing feedback from you. When you have the opportunity, I would like to hear from you about the latest information.
Thanks a lot!
[Your contact information].”
→ Example 4
Greetings, [Hiring Manager]
This is a follow-up on my application for the [position interviewed for] position I applied for. Based on my experience with [relevant skills], I believe this would be an excellent fit for me, and I look forward to learning more about the opportunity. When you get the chance, I would appreciate any update on your end as soon as possible! I understand that these things take time, so there is no rush on my part.
Wishing you all the best for your day,
[Your contact information].”
→ Example 5
Greetings, [Hiring Manager]
Just letting you know that I sent you an email last week! Please allow me to follow up with you again to see if you have any updates regarding the [position interview for] position that you were interviewed for. I would appreciate it if you could let me know when you get the chance.
Have a great weekend, and I hope you have a great time!
[You contact information].”
→ Example 6
“Good morning, [Hiring Manager],
I am pleased to introduce myself to you as [Your Name]; I met you at least a week ago for an interview for the position [you interviewed for]. This is just a quick note to repeat thanks for sharing with me the experiences you had when you worked at [company in question] and for providing me with so much information regarding the [position you interviewed for].
It has been a wonderful experience learning about the fast-paced and unique culture of the company at [company in question]. I am eager to explore further opportunities with the company’s team. As a result of your time and advice, I have genuinely enjoyed the interview experience, and I thank you once again for your help.
As well as my resume, I have attached my cover letter, references, and a few examples of the projects I mentioned in the interview that I thought might be interesting. I would be more than happy to provide any additional information you require on my end if there is anything else I can do for you. It will be a pleasure to speak with you again soon, and I look forward to it!
Wishing you a wonderful day,
[Your contact information].”
Related: How To Ask Someone For a Job Opportunity
Mistakes to Avoid When Writing Follow-up Emails
Understanding common mistakes people make and how to avoid them is part of figuring out how to write a follow-up email after no response. You should always avoid making minor mistakes whenever possible since even a tiny mistake can result in severe consequences.
Some of the mistakes are:
- The tone is the biggest mistake you should avoid when crafting a follow-up email.
- Do not appear pushy or demanding. You don’t want to sound desperate.
- Ensure your subject line is obvious and you get right to the point.
- Taking advantage of the hiring manager’s time with a confusing subject line and a cumbersome message won’t win you any fans.
- Not saying “thank you” anywhere in the email, and that’s an absolute no-no. Even if you are frustrated that you have not heard back from someone, make sure you add some appreciation for good measure.
Be Patient After Sending Follow-up Email
You should be patient if you have not yet received a response at that point. For example, an important person in the hiring process may be on vacation or very busy, or you may have emailed the wrong person.
You won’t snag the job faster by sending another follow-up. Therefore, you should focus on other tasks in your job search while waiting for a new update on your job search.
As soon as you decide it is time to take things further, here is who you need to email and how you should write your email. It would be best to email the next logical person in your organization.
For example, if you were emailing someone from the HR department before, try sending an email to someone at the hiring manager level or someone from the departments in which you have been interviewing for jobs.
When you have contacted the hiring manager multiple times with no response, you may want to check with HR, a recruiter, or another relevant contact within the company if you have not heard back.
Related: How To Ask for Feedback After Job Rejection
No response yet? Please review your experience.
If you don’t receive a response after your last follow-up email, don’t continue to bombard the employer with emails. Instead, write a thoughtful review on a review website, such as Glassdoor or Indeed, about your interview experience.
Many people are hesitant to share their experiences online, even though reviews are anonymous. You need to move forward and learn from it.
In addition, such websites benefit other candidates by providing insights into how they secured interviews, difficulty level, what to expect, and more. Once again, you should ensure your review is honest and not written out of vengeance or anger.
As an example, you can include phrases such as “I’m sure the hiring team is jam-packed at the moment” or “One thing I enjoyed about the [company/process] is …” depending on your experience with them.
As a result, it is the goal to provide genuine constructive feedback and encourage improvement within the company.
Related: How To Reach Out to Recruiters on LinkedIn
Although it can be nerve-wracking not hearing back after an interview, don’t panic! The best thing to do is send a follow-up email. This will show the employer that you are interested in the position and are still available.
In this blog post, we discussed how to write a follow-up email after an interview without a response and provided some templated that you can use!
Let us know how your experience goes when following our advice in the comment section. Good luck!
Is it normal to get no response after an interview?
Yes, it’s normal not to receive a response after an interview. However, you should always follow up with the interviewer via email to ensure that your application was received and that you are still being considered for the position.
What happens if an interviewer doesn’t respond to a follow-up email?
There could be a few reasons an interviewer doesn’t respond to a follow-up email. For example, they may have been busy and didn’t have time to reply, or they may have decided to move forward with other candidates. If you haven’t received a response after a week, it’s best to reach out again or try another avenue.
Is it OK to ask when a hiring decision will be made?
Yes, asking when a hiring decision will be made is lovely. It shows that you are interested in the position and want to ensure that your application is considered.
Is it OK to email a potential employer after an interview?
It’s lovely to email a potential employer after an interview. Job seekers who take the time to follow up with their interviewer are usually viewed more favorably than those who don’t.
How long after a job interview should you hear back?
According to most hiring experts, the best strategy is to follow up with the employer about one week after the interview. By this point, the employer should have had a chance to speak with all candidates and decide.
What should you do if you don’t hear back after a phone interview?
It’s OK to try reaching out to the same person again if you do not hear back after a reasonable period. You can refer to specific conversation details by reviewing your interview notes before contacting them.